7 Ways to Crank Out Articles
Leo BabautaBy Leo Babauta from Zen Habits.
One of my best skills is being able to turn out a high number of articles each week. My output varies depending on the complexity and length of a story, but I can crank out anywhere from 3-6 articles a day — which doesn’t hurt the pocketbook.
But writing productivity doesn’t come easy. All writers grapple with procrastination: you know you should be writing right now, but you find a million other things to do instead.
It’s not an insurmountable obstacle. You can squash the distractions and procrastination and crank out articles like a maniac with some simple hacks.
Here are some of the best methods for writing productivity:
- Write first thing in the morning. When you wake up, don’t check email, don’t look and see how your blog is doing, and don’t read your feed reader. Find the most important or most urgent writing task on your to-do list, and get started on it. Once you crank that out, the rest of your day is golden!
- Shut off all distractions. Yes, an obvious one, but perhaps the most important of all. Shut off the Internet, first of all. Not just email or RSS or Twitter or IM, but the Internet. Do you need to do research? Well, do your research first, then shut everything down in order to write. Shut off cell phones and television and anything else that might distract you. Get into the no-interruption zone. And do NOT start fiddling with your to-do list or other similar tasks — do one thing, and focus.
- Brainstorm. If you’re facing a blank screen, it’s often hard to get started. Get your fingers pumping and your brain moving by making a list — brainstorm some ideas for the article, or do a bullet-point list with details to be filled out later, or do an outline. Whatever it is, get your ideas down fast, and things will start flowing.
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Use DarkRoom. The simplest writing tools are best. DarkRoom or its brethren, WriteRoom, are two of the best writing tools ever, because the only thing you can do with them is write. Go full-screen mode and just crank. Alternatively, use a very simple word processor, such as Google Docs or AbiWord. I’m using Google Docs as I write this, in full-screen mode, but I often use AbiWord if I want to be completely off-line.
- Reward yourself with email. Tell yourself that you cannot check email (or feeds or whatever distraction is a MUST for you) until you finish your article. If it’s a really long article, break it into 20-minute chunks, and give yourself a 5-minute break when you complete each chunk. The reward will keep you going, and the breaks will make a long article not so insurmountable.
- Be prepared. Writing is much easier to do if you have all your research done, your interviews done, your article outlined, your ideas listed out. Do all the prep work first, then get ready to write.
- Just get started. Yeah, you don’t feel like writing right now. But once you start typing, you’ll get into the flow of it. Stop procrastinating and just start typing - anything!
- Crank, then revise. Write a shitty first draft, as fast as you can, and then go back over it. But the key is just to get it out. Craft it lovingly afterwards, not during.





















Ali
May 11th, 2007
I try to follow these kind of regimens, it’s not hard sticking to it once you get started.
The hard part is getting started in the first place and it might take you longer than you think to get yourself accustomed to doing so.
The Thinking Blog
May 11th, 2007
“Write first thing in the morning. When you wake up, don’t check email, don’t look and see how your blog is doing, and don’t read your feed reader.”
Ummm.. too late now! No article from me until tomorrow =)
Joanne
May 11th, 2007
I find it helpful to take care of a few of the distracting things on my “other” to do list (errands, chores, etc.) first thing in the morning before I begin writing. I can focus more efficiently when the “geez, I need to clean the bathroom” feeling is out of the way. : ) I usually give myself until 10 a.m. to take care of those tasks, then begin work.
James Tadeo
May 11th, 2007
I like the recursive nature of this article. A lot of these points can apply to just about any industry. For me, I find I am a little more productive when there *is* some background noise. Just enough distraction to keep my attention on my work.
…sip…
Thomas
May 11th, 2007
3-6 articles a day? You are my new hero! And judging by this article, they are of high in quality! Keep up the good work.
T
David Stith
May 11th, 2007
The thing that’s most mysterious to me is the propulsion getting that first project done provides: “Find the most important or most urgent writing task on your to-do list, and get started on it. Once you crank that out, the rest of your day is golden!”
It’s SO true! I usually have one or two days a week when I stumble into a good work ethic and it seems the joy of getting that first project done gives me confidence through the rest of the day!
Great list! I’m downloading WriteRoom right now.
Dwight Hurych
May 11th, 2007
Thanks for the article, Leo. I know that I write best very early morning. Which means, of course, that I’ve gotten better at sabotaging this by staying up too late reading nonsense and trivial blogs. Limiting distractions early morning AND late evening is key for me. So, I’ve added to my rules: no Internet after 10pm unless absolutely necessary. Of course, my creative brain will find a way to determine that checking the status of Hilton’s jail sentence is ‘absolutely necessary’!
Ryan
May 11th, 2007
Great article. It shames me as I’ve discovered that I’ve got the habit of browsing all around the internet as I attempt to multi-task…(hey, I should check my bank account balance).
I’m beginning to wonder if the internet has given me A.D.D.
If I could make one recommendation though, it would be to avoid the profanity. We all remember the “Internet Persona” article. I don’t think that FSw is trying to portray an edgy image online and this site is read by thousands of freelancers. Please respect them (us) and avoid using terms that could be offensive.
Other than that…excellent work. Keep it up.
John
May 11th, 2007
You could also try Writer which is like an online version of WriteRoom.
Rajesh Shakya
May 11th, 2007
Oh, its really hard to follow. My suggestion is “Just start writing”, if you have themes ready. Yes, practice a little for focusing your mind, but I don’t think whole lot of preparation required.
Z .Hereford
May 11th, 2007
Another well written, informative article by Leo. I love reading his stuff!
Betsey
May 12th, 2007
The best software I’ve found for brainstorming and zero drafts is Writer.app which (and I quote) “turns your Mac into a Smith-Corona.”
It’s fantastic! Set the timer (I use Minuteur, start writing away, and then export as a text document to clean up in Word (or whatever).
I love it.
Betsey
May 12th, 2007
Oh, and I have to respectfully disagree about “Be Prepared.” Writing through your research is often the best way to understand it and to form original ideas about it, at least if you are writing anything longer than a blog post.
Jermayn Parker
May 12th, 2007
So this is what I do wrong???? AAAAhhhhhhh now I understand, thanks guys
Andrew Flusche
May 12th, 2007
Leo,
I really appreciate this insight into your insanely awesome writing ability. Maybe I just need to spend more time cranking away.
And Dark Room (or WriteRoom) is a great suggestion. I love it!
Andrew
Arun
May 12th, 2007
Seriously, 3-6 articles a day? What the ..!
The tips are really good, but as some people have commented, it’s hard to get started. What I’ve found is that once you just shut up (and not procrastinate) and start writing, everything flows well after that.
Billy Shih
May 12th, 2007
Wow that darkroom program is amazing! Thanks for all the cool tips and the sweet program.
Personally, I have been writing use MS OneNote, unlikely writing tool but it works well. I copy and paste my research into a page, highlight/mark it up and then there’s room on the side to type my article.
Shane
May 12th, 2007
Crank, then revise … great advice
Write from the heart first. And then the head. Not just good for getting it out, it’s good for getting great stuff out.
garg
May 12th, 2007
Hi Leo
Do you work on the article research the night before you actually write the article? Or do you do research + writing first thing in the morning? Also, when do you decide the topics of the articles that you want to write about? I’m guessing probably a week before?
Gerard
May 12th, 2007
Good article, Leo. However, I was disappointed to see you fall into the punk bloggerspeak of using terms like, “shitty,” in an otherwise great article. You’re an excellent writer and don’t need to use attention-seeking profanity in your material. For a good writer, wanting to be taken seriously, a good rule of thumb is to treat everything you write as a piece that will be vetted by editors at The New York Times. “Shitty” wouldn’t cut it there, and it shouldn’t cut it in your otherwise excellent writing.
avivagabriel
May 12th, 2007
So…what’s the potent bootstrapping method for making the leap from “knowing” you should just “begin”…and…actually “beginning”?
I mean…the tips here are inspirational and motivational to a degree, although the information’s certainly not new.
But I’d say I’m not alone in having difficulty maintaining motivation in the face of “go with the flow,” tantalizing distractions that provide immediate stimulation (all things that folks have mentioned above).
What’s the “boot,” if not the “bootstrapping method,” that’s potent enough to help us all bypass shorter-term fun for longer-term rewards?
Yeah, yeah, I know; “fear” is a good one! But that’s originating in the external world (largely).
How do we leap from being other-directed, or outer-directed, to inner-directed?
Sometimes, facing the blank screen (page) is coldly odious, and planting oneself in the writing chair often feels more like jumping off a Mt. Everest-sized cliff…!
Fiaz Khan
May 12th, 2007
Just want to say thanks for letting us know about Darkroom. I have a real problem with getting documents written for work and for my blog, I have already completed 2 documents today.
Constantin Baciu
May 12th, 2007
Nice article. Very nice indeed.
It’s good to know that blog-beginners (like myself) have someone like you (and others) to help them with getting some good writing done.
Pawel
May 12th, 2007
Yeah, cheers for the DarkRoom. No more “should this go in bold?” thinking while writing … what a relief!!!!
jeff
May 12th, 2007
you got me there .just to let you know that this was my first site to get into by chance while checking my firefox add ons and i just woke up!this is a sign that i have to change my old habits and start working on my writing.thanks for reminding us.
squawk
May 13th, 2007
thanks for the article, although I must admit that a piece of paper still works the best for me… After that I usually clean it up onscreen.
Leo
May 13th, 2007
Great comments, everyone! I can’t respond to each one individually, but I’m glad if you’ve found it useful. I couple responses:
@garg: I find it’s useful to do the writing right after I do the research, when it’s fresh in my mind. So let’s say I research something for 30 minutes to an hour — and this could include interviews, as I often do phone interviews for different articles — I can put the writing off to the next day, or I can just crank it out then. I admit that I’m not perfect in this regard. As for article topics, sometimes they’re assigned to me, and sometimes I come up with my own (those are my favorite). I have a story list (a simple text document) that has a list of all my stories for the next 2-3 weeks. I usually plan out the topics of my blog posts and free-lance blog posts at least a week in advance, although it’s always subject to change, of course.
@avivagabriel: That, of course, is the big question, and really there’s no one answer. I’ve found a number of things to work for me — and I’ll write more about them here at FreelanceSwitch in the coming weeks. But the main things are 1) knowing the 1-3 things you really want to accomplish today and 2) not procrastinating on them. Now, procrastination is a habit (and I’m as guilty of it as anyone), but it can be changed. My goal this year is to develop more of a “do it now” (DIFN) habit, which I’ve been working on and have been pretty successful on (most of the time).
monkeyofhope
May 14th, 2007
Great article. It’s not only working for writing but for so many things. Its important to concentrate on them and put every distraction away. I made the decision to make my blog successfull and this are the tips that i need. I’m interested in more of your articles and general all articles on freelance switch.
tehnyit
May 14th, 2007
Fantastic article.
The other point that needs to be made is that if you can master at only of a few of these tips, then you already have gained some productivity positives.
Keep the articles coming.
palindrome
May 14th, 2007
emacs > writeroom (or your favorite editor sucks). Just had to be said. I use emacs exclusively for writing (I’m not a programmer of any kind). It’s totally sweet, and free and does everything writeroom does, and more besides. The learning curve isn’t that bad, contrary to what the “haters” say, it pretty much is just you and your keyboard. Good times.
palindrome
May 14th, 2007
Oops — darkroom. Emacs is a good editor, it does not make you less stupid (as evinced by my previous comment).
Pastels this year
May 16th, 2007
To those who complained about ’shitty’ as in ’shitty first draft’ - it’s a reference to Anne Lamont’s book on writing, Bird by Bird. It’s the word she uses and to use any other in that context would, imo, be a form of censoring.
Love Writeroom. Love Scrivener with Fullscreen more, only because I can write distraction-free then esc to full functionality complete with notes and references.
Erik Mallinson
May 16th, 2007
Some pretty good tips. There are actually eight, not seven. You should make ordered lists instead of unordered lists!