Your work space is killing your productivity
Charlie PabstWhen I began freelancing I made two decisions right off the bat:
- Unless I was in danger of starving, I would never again work in a sterile cubicle. I’d pick a cubicle over death…but not by much,
- I’d keep my space happy and all my favorite things close by me in the office.
This probably sounds like freelance advice from the Antichrist to many of you, but hear me out.
One of my hobbies is playing guitar. Actually, for me playing guitar is a sinister all-consuming obsession. Some days I wish I were addicted to crack instead; I’d be in much better shape.
Productivity specialists and professional organizers are often of the same opinion, namely that you should move your guitars and other distractions into a different room from where you work. Supposedly you’ll be more productive that way. Heck, while you’re at it why not move everything except your office out of your office, which is supposed to be empty and used for working only, right?
No way. This is one reason I wanted out of a cushy job in corporate America in the first place. Now I keep everything close by. My stereo, guitars, Moleskines, sketchbooks, magazines, all my books and of course the internet … everything I like is in my office where I work. Why?
- Things are only distractions if you let them be
- Because I like the stuff I own. That’s why I bought it.
Those things we’re so quick to call vices and “dangers to productivity” are actually rewards for production. (You have those don’t you? And I don’t mean money.)
Your things are inspiration. They’re how you live and what make you who you are. Why can’t I decide to take ten minutes off for guitar playing, or a whole afternoon for rock-climbing, or a long lunch so I can read a funny book? That’s why we freelance isn’t it?
50 days in the hole!
It’s not without reason that inmates in prisons are punished by loss of books, magazines and personal items/activities. That’s not the type of working environment we want.
As a caveat, certainly there’s the danger of goofing off too long. That leads to not meeting deadlines, loss of clients, starvation and finally death.
But in the freelance world that’s just natural selection. If you don’t keep yourself disciplined you’ve had it, and you’ll soon have a disciplined alarm clock waking you up and new boss to keep you disciplined at your new job.
Use your distractions as leverage
You can set little targets for yourself. “As soon as this CSS validates, I’m playing guitar for ten minutes!” or “As soon as I write 1,000 words, I’m going rock climbing!”
This gives me a reason to work hard, a reason that’s often way more valid than, “I need the money.”
And you’ll kill another bird with this stone: taking a break. It seems to be a common theme among the freelancers I know that we just don’t stop working enough. We’ve got to get outside, rest our eyes, exercise and just goof off. Our health, productivity and happiness all depend upon it.
Knowing I get to put my feet up or goof off with my stuff makes me happy. When I’m happy I work better. I’m no genius but that seems like a pretty straightforward equation.
You may find your concentration is even better
In order to not be distracted by your personal belongings you willl have to concentrate a little bit harder, but only in the beginning. Before too long you’ll find that by concentrating harder, you won’t really need to concentrate at all any more. You’ll be in “the zone” or that “deep state of whatever you want to call it.” I just call it working, which is not to be confused with concentrating.
I’ve often found that when I set little goals for myself of, say, working for twenty minutes straight, I’ll look up later and see that I’ve been at it for a solid two hours. I’ll have gotten an amazing amount of work done without once thinking, “Geez, time for me to buckle down and get a lot done.”
On the other hand…
You may have trouble with having too many goodies close by, which I understand, I really do. Some people have a little more trouble concentrating than others, just like I have trouble not eating every chocolate chip cookie on the planet. If that’s the case for you and you find this the biggest “un-productivity” tip you’ve ever heard, do what works for you.
But before you write this off as flippant, you might give it a shot. It’s too easy to sell yourself the story that it’s your guitars that keep you from working or achieving your goals. Your distractions just sit there after all. It’s you who has to give them your time.



















Joshua Clanton
January 3rd, 2008
I think this is great advice. My home office is also where I keep my books, and a lot of the time I’ll use the reward of reading a chapter in the latest book I’m hooked on to keep my productivity going far longer than it would otherwise.
Scott G
January 3rd, 2008
I love this article… it’s about celebrating the freedom and specifically the challenges of freelancing. You need to know how to manage your own time, or get out
Tom
January 3rd, 2008
My freelancing arena has everything I own in it! Multiple pianos, guitars, amps, a 100 years worth of stereo gadgets, books, exercise stuff, you name it! Some days I get distracted, but one cool way to think about it is that having all the things you love close by makes you realize that your freelance work is paying for it!
Mark Abucayon
January 3rd, 2008
yepey another great article here, the fact you should find a workplace that is very comfortable for you to work. Thanks this is very nice.
Melissa Donovan
January 3rd, 2008
What a great post! I haven’t played my guitar in several years, since I gave up all my hobbies and decided to focus on writing. However, I recently pulled that guitar out and dusted it off, but I still haven’t found time to play. Your post has me thinking prop the thing next to my desk and use it a distraction. In fact, I may also bring my basket of instruments (tambourines, clave sticks, maracas) into the office as well.
Thanks for this tip!
Melissa Donovan
Writing Forward
Matthew Hunt
January 3rd, 2008
I can relate here, it’s embarrassing but I’ll go almost 4 days without stepping foot outside. Then I feel like my home is really a prison, but who’s stopping me? I need to step out clear my head, get some damn exercise. Seems like every chance we get to relax, we feel like we could be using that time to work more, or learn more, sharpen our skills. For me it’s a fight to find a balance that I like. Distractions could disturb the balance you have in managing your time, but don’t we all love distractions anyways? Maybe I should hate them after all they aren’t breaks ( breaks are playing the guitar as a reward for 2 hours of work). Maybe this article is onto something. Now I’ll try to figure out how to use all these distractions as leverage.
Bill Jacobson
January 3rd, 2008
Good article… I’ve been freelancing since ‘82, in 4 different houses… Over this progression I found that I would move my desk to the best window looking out as possible. After many years I could finally buy a Northern California home in 01… My reward is to take breaks where I can do simple chores in my back yard. In return I get air, sunshine, a walk, sometimes a chat with a neighbor, and a way to keep the garden growing… one plant, and a few weed pulls at a time.
Here’s a sample of what these breaks have created: http://www.socialalliancenetwork.org/garden.htm
Lea Woodward
January 3rd, 2008
Great article Charlie - and I love your tip about using the “distractions” as motivators and incentives. You’re right of course, they also serve to give you a break and step away from the work every now and then which many people (both in and out of cubicles) forget to do.
@ Melissa - I’d be interested to know whether taking breaks to play your orchestra of instruments helps with your creativity in writing too?? I sometimes find if I’m struggling to think what to write, just listening to music helps - not tried the playing thing yet though…
Dian
January 3rd, 2008
funny thing? i just wrote about chocolate yesterday. really great post btw. I’m not freelancing yet, but this post remind me positive things why i should work freelance.
Thanks
Collis Ta'eed
January 3rd, 2008
Wow that’s some garden Bill! What a transformation!
Evan Meagher
January 3rd, 2008
I’ve always thought that the absolute purging of distractions zeitgeist was a little harsh. Good article!
Magnus
January 3rd, 2008
Great post! I always keep my Gibson guitars within hands reach
Mike
January 3rd, 2008
wow, totally agree. the best part about my job is the ability to flip on the turntable and give it a little scratch between logos or web work. i dont know how i could do it without the distractions honestly…
schoash
January 3rd, 2008
Very nice article. My DS is always next to my monitors, just in case
Lorissa
January 3rd, 2008
Really great article - I couldn’t agree more and I love the idea of using those “distractions” as rewards. Working in a 1 bedroom apartment means the office (which is in the open plan living area) is pretty much surrounded by every distraction possible, and yet I find I don’t take enough breaks and don’t allow myself the mini rewards throughout the day. I need to change that. Perhaps it is time to kick some Wii tennis butt!
Jeremy English
January 3rd, 2008
Good article? No. This is a GREAT article. I am currently employed full time and freelance at night – which makes for the need to take a break every once in awhile. This article speaks the truth. I have found myself needing breaks, both in the day job as well as at night. There have been times when I have just started working and next thing I know, it’s 3 in the morning, and I have to force myself to go to bed. Other times, I am not in the mood to work on a certain project, and the fact that I am tired doesn’t help. I don’t own a guitar, or play any musical instrument, but I have found that my “drug of choice” is Call of Duty 4 on the Xbox360 (and Xbox Live, of course). This is a great reward for me, or a great way to wake myself up and kick start my engine when I am feeling tired. I still struggle with being too addicted to it, and have found myself on more than one occasion telling myself “just one more round, and then I’ll get back to work” – but, I am working on it.
Thanks for the great and inspiring article. Love what you do and life will be a tiny bit easier.
Andrew Fleming
January 3rd, 2008
What a fantastic article! This really hits right on the head the reason being a freelancer is so truly alluring. My favorite thing to tell people, when they say “when can you come by and look at this” or “when can we get together”, and they are trying to work around my work schedule, I can confidently tell them “whenever I want too!”, and I believe it! The freedom of freelancing is euphoric.
I’ve thought some on my own time of having rewards for hard work, but something I’ve never implemented. Like you mentioned, I usually have a moment finally where I say, “ok, its time to really buckle down and get this ad done/copy written/computer fixed/virus squashed,” where really I should be saying, “after I squash this pesky virus, I’ll play a game of Tower Defense and squash the goonies!!!” Now that I think about it, I get my cart before my horse… I do something I enjoy (not work wise, since I enjoy my work), then when I feel satisfied that I’ve completed what I want to do, I do work… when it should be the other way around.
This is why I keep up with reading Freelance Switch - epiphanies abound!
feras@malallah.com
January 3rd, 2008
I agree, I always keep my “distractions” in my home office but I try not keep them in my the line of site.
Hayden Tompkins
January 3rd, 2008
That’s how I feel about music. I work MUCH better with music than without - but since I work as a ‘professional’ it is not allowed in the office. If I had my own office, I would be working with music 24/7.
NJ WebGuy
January 3rd, 2008
I too, have a guitar and a bass right here in the corner. Not that I indulge very often, but they’re over there.
Nate
January 3rd, 2008
I don’t play the guitar. However, my home office IS also home to my ukulele!
Jeremy
January 3rd, 2008
Great article. I was lucky enough in my last corporate job that I actually worked for a guitar manufacturer, so I was pretty much assigned a guitar to my cube/office. That was my saving grace, because it wasn’t looked down upon to grab it for a few minutes a day.
I really feel that, instead of a reward, playing guitar helps me get into a creative state of mind, as it automatically works that part of the brain. So, I usually pick it up on the front-end of a work period.
Charlie Pabst
January 3rd, 2008
Thanks, everyone, for the comments. I was a little nervous about this one as there’s really no gray ground here. This sort of thing either really works for you or doesn’t work at all, it seems. I’m glad to see there are some other believers out there…as well as some people with the guts to give the method a shot! Seems like a lot you folks are musicians/artists too…we’re coming out of the woodwork aren’t we
Josh and Scott G - Thanks, fellas! I really appreciate it.
Tom - Dude, if I had that many musical instruments around me, I’d be doomed for sure. You’ve taken this to the extreme and I can only applaud you for it.
Lea - Thanks, girl! And welcome to FSw yourself!
Jeremy - I hear you on that one, man. All I have is the Call of Duty 3 demo. Same scene over and over, but I’m totally entranced by it.
Andrew - Thanks, man! Very much appreciated. And you’re totally right on the money with the “I’ll come over whenever I want” bit. As many perks as there are in freelancing, that sort of time independence has got to be one of the best.
Michael
January 4th, 2008
I agree that it is all about concentration. I also find that it is really good to set small goals and pursue them. It helps a lot! Also it is very satisfying in the end of the day to see how many things were accomplished that day.
Zadia
January 4th, 2008
I really loved this article as it reminded me that the whole reason I started working freelance just over 6 months ago is so I would have more time to write and record music. It hasn;t happned thus far but I am actually in the middle of painting and sprucing up my new home office for a nice clean start in 2008, and I think having my beautiful Rickenbacker guitars in my office with me will be a great incentive to work harder and faster so I can spend more time playing with them! I think using them as an incentive is a great idea. nice work as always!
Jason
January 4th, 2008
I totally agree as it is the person that really decides if this distraction should get the better of him. Most of the times this happens to myself, and I know it is my own fault in those instances. That is why I have moved most (not all) of the items away from my work area. Sometimes it is good to have these items in a room farther away as it give you a much difference environment to relax in, to help relieve you mind of a problem in a design, some code, or whatever your working on. Many of us work on computers, and sometimes it is good to just take a break away from it, to help relax our eyes and our fingers. These situation are needed, and being a true freelancer you not only need to manage your business, but also to manage yourself, and your work habits.
I always try to remember one quote in these instances, “writing something down to plan it out will not get anything done, you need to DO to accomplish anything from life”. In this situation you need to take the initiative on yourself to make a decision and use your repetition of the task to make it 2nd nature.
Dave
January 5th, 2008
This is actually the reason I plan to sell almost everything I have and move into a studio apartment. Combined with the fact that all I do is sleep, eat and design, and watch football on the weekends, it’s ideal to just have one large room with an artists table on one of the room, a computer and a printer on the other side. It’s a matter of privledge for me, really.
Lasse
January 6th, 2008
I think your advice on “targets” is a bit off. If you can’t motivate yourself by the work in hand, then maybe you’re in the wrong line of business? Maybe you should bet on a carrier where you can play guitar or go rock climbing all day?
Do what you love. That’s why I design websites.
Mister M
January 8th, 2008
As a freelancer i can say that this post is so spot on it put a smile on my face, a joyful smile of recognition. Freelancing isn’t always easy (especially the motivational part, no matter how skilled you are), but once you get some grip on finding that balance on how to combine the pleasant with the necessary, it can make all the difference. This article is exactly about all of that.
Great article!
Charlie Pabst
January 26th, 2008
@Dave - That’s an awesome setup! Did it all through college and that was one of the most productive times of my life.
@Lasse - Hmmm…you’ve made some odd assumptions here. I never said I was unmotivated…that’s not really a word that fits me too well
And if you can find someone to pay me to rock climb, and someone else to pay me while I sit on my ass and read Terry Pratchett novels…send them my way.
@Mister M - Thanks much! I appreciate it, and am glad you liked.
Zath
January 26th, 2008
I’m going to be trying my hand at doing some freelancing work and had the intention of clearing away distractions, but having read this I see that it’s not necessarily a bad thing. I think for me it might be more important to actually clear away and get rid of clutter - once I’m more organised I’m much more productive!