Killer Tools to Get The Most Out of Your USB Thumb Drive
Abhijeet MukherjeeIf you’re a freelancer, I’m pretty sure you know the importance of a USB thumb drive. At a basic level, it helps you store important data and transfer files related to your projects from one computer to another.
If you’ve only ever used your thumb drive for the entry-level tasks of storing and transferring data, it’s time to unleash the hidden potential of this tiny device. Whether you’re a freelance writer, web developer or a freelancer on the move, you should take a look at the following tools, all of which take this device to the next level and convert it to a power drive.
1. Portable apps
This is an excellent suite of portable versions of software which can be installed on your USB thumb drive. It includes Firefox, Thunderbird, GIMP, Pidgin, Open Office, PDF viewers, FTP clients and audio/video players. If you install it, you don’t need to depend on the computer for these apps, because you have all of them right there on your thumb drive. Simple Help has an excellent post to guide you through installation, step-by-step.
2. MojoPac
Ever wondered if you could transfer your Windows PC environment to your thumb drive? Thats where Mojopac enters the picture. As it says in the description: “Just install MojoPac on any USB 2.0 compliant storage device, upload your applications and files, modify your user settings and environment preferences, and take it with you everywhere.”
It virtually clones your Windows PC on a thumb drive.
3. Email Client
If you’re using a desktop based email client, then I recommend downloading Thunderbird Portable for your thumb drive. It allows you to carry all your saved email and contacts with you. You’ll get this program if you install portable apps but you can install it separately as well.
4. Sync Files
As a freelancer you’re often switching between projects and hence the data related to them is bound to change every day. If you store important data on your thumb drive then it’s also important to sync it with your computer and keep it updated. There are various tools which help you achieve this and among them the most popular are Sync Toy and Syncback SE. Syncback SE also has an option to trigger the sync activity automatically when inserted.
5. Organizers
The aforementioned portable apps suite assigns Task Coach Portable as its to do list and task manager. You might also consider installing Essential PIM and ToDoList, both of which will easy fit on a thumb drive.
6. Invoicing And Payment
If you use online tools such as Paypal and Freshbooks then you shouldn’t have a problem doing this stuff on any computer, provided it has web access. For those who use Excel, try the portable version of OpenOffice which comes with portable apps or can be installed separately.
7. Tiny USB Office
Tiny USB Office is an excellent software suit for your USB thumb drive which includes lot of useful tools and can be installed at under 2.5 MB. Freelancers looking to save space on their thumb drive should go for this.
8. Encryption And Passwords
If you consider data on your thumb drive to be sensitive then you should encrypt it using Truecrypt or CryptoAnywhere. Some freelancers who are quite tech savvy might enjoy reading this guide on the encryption of USB thumb drives. You can also manage your passwords safely using Keepass, which comes with your portable apps suite too.
With the above apps safely stored on it, your USB thumb drive could be your ultimate companion if something goes wrong with your computer or you plan to travel but hate the idea of carrying a heavy laptop. In fact, considering the usefulness of the above tools, it may not be long before you ditch your laptop and just carry the sleek drive in your wallet when you decide to travel.
Abhijeet Mukherjee is a blogger and freelance writer. He blogs about technology, blogging and productivity at Jeet Blog (www.jeetblog.com).




















Selene M. Bowlby
June 10th, 2008
That’s truly amazing! I rarely use my USB drive, but these suggestions open up a whole new world of possibilities! Who knew, lol. Thanks for sharing - I guess I know what I’ll be spending some time on this week!
Ahmad Alfy
June 10th, 2008
Thanks for TEH list
Frankly I don’t use USB drives… I try to keep all my data online and I am an addict for the webapps!! The application that I can’t find a suitable web replacement yet is the FTP client …
I am planning to develop a webapp for FTP after I finish my Java Developer Certificate…
Eric
June 10th, 2008
This is such a useful post, thanks! I neglect my USB drive entirely too much but now I am going to change that.
Cal
June 10th, 2008
Fantastic post! What’s common knowledge to some is like gold dust to others. Not many posts are made about such topics and no doubt someone will of picked up something new from this.
Alex Fraiser
June 10th, 2008
I have used a USB drive before to save some client work, but I have never see or heard of these apps. I am definitely checking them out now.
Phillipe Calmet
June 10th, 2008
Great list of portable suites. Definitely useful for me, since i use my USB drive constantly…
chiropetra
June 10th, 2008
Arrggh!
ToDoList looks like it might be what I need but unfortunately the author’s idea of ‘documentation’ is truly bizarre. It consists, apparently of a configuration screen with no explanation at all of the features or how to use them.
Either I have missed something terribly obvious in my half hour or so of floundering around the site and program or this thing is destroyed by lousy docs.
cmallen
June 10th, 2008
This is awesome. Must be a thumbdrive now! See that’s why I love this site.
Pablo Matamoros
June 10th, 2008
Cool tips!
With the sizes of the thumbdrives you can install a fully functional Linux development environment to carry wherever you go! The only thing you need is to be able to change the settings of the PC to start the machine from the USB drive.
Nico
June 10th, 2008
I know this is slightly off-topic, but i’ve discovered another use for portable apps: Using specialty apps in an environment where i have my own personal network drive, but changes computers often.
I have apps like Firefox, Gimp, Pidgin, and so on, that i now don’t have to install on every computer i get to use.
mt3o
June 10th, 2008
I think, using Google Docs or Zoho is easier than syncing all documents on flashdrive
Only advanced tools for img or source code editing (photoshop, vi) are must-have on the USB drive.
Pristine
June 10th, 2008
Is there a portable app that can read Word 2007 docx files? Online converters aren’t very efficient, I’m afraid.
Garry
June 10th, 2008
I don’t trust the usb pen drive thingies, 3 have died on me with around a gig of data on each, but I do use a usb external hard drive (laptop drive) for storing work and email so I can switch between my desktop and laptop easily.
Using google apps for my email now means I don’t have to store anything locally and can access it anywhere, so that should mean I rely less on the the external HD.
Eric
June 10th, 2008
Another invaluable tool for web design is portable xampp: http://www.pendriveapps.com/2007/06/01/xampp-portable-web-server/
Abhijeet from Jeet Blog
June 10th, 2008
Thanks everyone for the nice comments.
@Pristine- I think the new version of openoffice (coming soon) which should have a portable edition too, will allow you to read those files.
Shankar Ganesh
June 10th, 2008
Good Post. I’d recommend everyone to pick up the lightest of apps - for example one can pick Abiword Portable or an even lighter software rather than OpenOffice portable - saves you some good amount of disk space
Joe Norton
June 10th, 2008
Really cool tips. Thanks for the post. I’m in dire need of a thumb drive. I guess that’s #2 on my wish list right after the new iPhone, haha.
Allan
June 10th, 2008
Nice post..One thing i really need is a program that Sync’s a single Folder (that may have sub-folders in) from my computer, and Sync;s it with my USB Stick.
The one mentioned in the post syncs your USB Drive to your PC Drive. I need one that works in vice versa because i refuse to save information directly to USB Drive as there unstable metods and should NEVER be worked directly off.
Anyone know any programs?
Karyl
June 10th, 2008
@Pristine: Have you tried using Google Docs to work with your Word files? You can upload them and edit them, save them, and download them again all online.
Christina
June 10th, 2008
This is a great post. I do a lot of traveling and I don’t know what I would do without my USB and portable apps!
T
June 10th, 2008
I’ll stick to web apps and using my USB thumb drive for file backup.
Replete
June 10th, 2008
Didn’t know about MojoPac.. Looks good. I’d like a portable VMware!
Marianne
June 10th, 2008
I love portable applications! By now almost everything is available as a portable apps of some sort. And the big advantage over web apps is that they still work even if the internet is down. So I can work on my invoices without the need for an internet connection.
Pstart (http://www.pegtop.net/start/) adds a nice Start-menu-like functionality to your portable applications. Especially if combined with an USB auto-run application which can start specific applications when ever the drive gets plugged in.
But I wouldn’t recommend a thumb drive for portable apps. Thumb drive have to habit of dying and they fill up pretty quickly if you run an email application on it. I’m the proud owner of one of this super small external hard disk which just run of USB and don’t need any additional power.
Yan
June 11th, 2008
@ Pristine
I found this today, http://zamzar.com/ and i converted a docx file with no problem.
Just in case you didn’t know this oneā¦
LGR
June 11th, 2008
I use Portable Apps on my thumb drive and it is great! Add a few Firefox add ons and you can sit down at any Windows computer and almost be at your office. It has come in very handy to do work for clients when I have been away at relatives or at hotels with no laptop handy and only a public computer to use.
koan
June 11th, 2008
Since I bought a new eeePC I’ve started using my USB key a lot more. I’ll check your suggestions asap, thanks!
Remington
June 11th, 2008
I have had mixed success with portable apps. I used them heavily a few years ago when my job required working on an office PC. The transition of the applications to portable device has been done quite seamlessly, and the only limitations are the lack of speed. Unfortunately when the software needs to write to the device (such as with Firefox auto updates) it can take a long time.
My advice to portable apps users: Update your software in your spare time or when you’re cooking dinner
JGM
June 11th, 2008
One thing to add, for the PHP/MySQL developers out there, XAMPP can be installed and run nicely from a USB drive. I keep a copy of my personal projects there and can move the entire server stack from computer to computer to develop and demo them.
Henry
June 11th, 2008
You can also upgrade your thumbdrive slightly to a portable harddisk and store all your design resources there. I commute quite a bit so it is very useful for me having my plugins, stock photos, patterns etc portable with me where I go
Evan MacDonald
June 11th, 2008
Wow!! This is perfect for me! I often go to a number of my client’s offices and some of them prefer me to work on their computers.
One concern, how well does this work cross platform?
Cheers!
evan
http://evanmade.com
Jaden @ Screenwriting for Hollywood
June 11th, 2008
USB thumb drives are great! The first time I saw one, a few years back, I was blown away by them. At the time, no portable drive was so small and convenient.
I also just got the USB Verizon WIFI broadband (about half the size of a cell phone, and comes with its own cell number), now I can go anywhere in the US with my laptop and be connected. This just changed my life. Monthly service fees just dropped drastically, making it affordable. Am looking forward to an international version of this to be more commonly available.
Thanks for the extra tips.
Mark
June 12th, 2008
Great article, but I prefer my trusty laptop, and my smartphone for e-mail on the go. For everything else, I just use a VPN and Dynamic DNS so I can always access my home network whenever and where ever I am. I can access all my documents and my invoicing application remotely, and also print to my home printer remotely.
I find that VPNing into my home network is so much more convenient than using web apps or flashdrives, since just about every PC has a PPTP VPN client, and Remote Desktop, even XP Home Edition; so don’t really need to carry around anything.
Remote Desktop or VNC Viewer solves pretty much all of the problems in the article as far as portable apps go, and when done inside a VPN tunnel, the encryption risks are also solved.
One problem with my solution is that when you only have one router as the backbone of your productivity, if it fails, you are SCREWED.
Laurie
June 13th, 2008
What a wonderful and helpful article - thanks so much!!