8 Steps to Pound Out That Dreaded Project
Leo Babauta
All freelance workers (heck, all workers in general) know about the Dreaded Project: that item that sits on your to-do list, deadline looming or even long gone, too intimidating to tackle. We’ll do anything but that Dreaded Project, even though we know it’s the most important thing we should do.
Fear no more. We’re going to conquer that Dreaded Project and turn it into a tame little puppy dog in just 8 steps.
Then you can get it off your to-do list and breathe a sigh of relief. It’ll be a huge burden off your chest, and you can safely go back to diddling around online until the next Dreaded Project arrives. But that’s OK — you can apply these same steps to that one too.
1. What’s bothering you? Take just 5 minutes to think about this Dreaded Project. What’s bothering you about it? Why don’t you want to do it? Often our reasons for putting it off go unsaid, and we avoid thinking about it. We know it’s there, but it’s too dreadful even to consider. Well, take those 5 minutes and consider it. Often it’s not as bad as we first imagined. And if we know what the problem is, we can address it. Spell out your obstacles, and plan a way around them.
2. Clear outcome. Now take another 5 minutes, and think about how the project should be when you’re done. What will it look like? What will it smell like? (Well, you can skip that question if it’s not a tangible project.) Have a clearly defined finished project in mind, and write down a sentence or two to define it. Do this even if it feels silly (”Outcome: I will write a useful article for freelancers about completing Dreaded Projects.”), as it will crystalize the outcome in your mind. It’s much harder to reach a destination if you don’t know where it is. This one step, most often skipped over, can make a huge difference. And it’s the end of our project planning, so you can rest easy now.
3. Set aside half a day. Clear a half day to complete this project. If it’ll only take 2 hours, still clear half a day. If it’ll take two days, still clear half a day — at least you can get a big start on it, and then you can clear another half day when you’ve done that. I find that mornings are best, as your day has usually not fallen into chaos by then. Clear your appointments and meetings, reschedule them for later, beg off, and push back other assignments. The only thing you’re going to do for that half day? Your project (you can now stop calling it the Dreaded Project, and start calling it The Project Whose Rear I Plan to Kick).
4. Unplug. You need to clear all distractions. Unplug the Internet and your phone. Drastic, I know! But necessary. Turn your cell phone off. Let people know you are not to be disturbed. No television, no games, no chatting around the water cooler. Clear your desk, if possible (it’s OK to pile everything out of sight for now). Be disconnected, just for half a day. Tell yourself that the world won’t fall apart if you don’t check email or RSS feeds or Twitter or IM or Digg or your forums or whatever for just half a day. Really.
Note: if you need the Internet to do research on this project, do it before your half-day. Get all the research done and saved off-line, so that you can unplug when it’s time to do the actual work on the project. Get your ducks in a row before you start.
5. Focus on one step. OK, now that you’re ready to get to work, you need to cut this project down to something you can actually chew. Pick a mini-task that you can complete in 15 minutes to start off the project. Now focus completely on that one mini-task. It doesn’t matter what it is, as long as it helps move you toward that clearly defined outcome you wrote down in Step 2. Don’t bite off anything big — you want to focus on a small task.
6. Singletask. Don’t allow yourself to do anything but that one small task. Really focus on getting it done. Resist all urges to check email or whatever your compulsions are. If you feel yourself trying to do something else, stop, and pull yourself back. Block out everything but this one task. Pour yourself into it, and lose track of the world.
7. Reward. When you’re done with that small task, give yourself a 5-10 minute break. You deserve it — you started on the project! Get up, walk around, say hi to that attractive co-worker two cubicles down, then call your spouse to declare your undying love. Don’t check email. That’s your reward for when you finish your half day. Now get back to work!
8. Next step. OK, time to re-focus. Choose another small step (15-20 minutes would be good) that will move you closer to your defined outcome. Again, really focus on it until you complete it. Now continue to repeat these last few steps, doing one small task at a time, taking a little mini-break, and then focusing on the next task, making sure to singletask each time. Keep doing this until you complete the project, or until your half-day is over. Don’t allow yourself to do anything else (except in your mini-breaks) until you’re done. If you’re still not finished at the end of the half day, either keep going if you can, or set aside another chunk of time to work on the project.




















Magnus
July 6th, 2007
Great description of the good old breakdown technique… helps me as a programmer… but missing the cute girl… and the wife
Amrit Hallan
July 6th, 2007
The first thing I do every morning these days is start working on the “dreaded project” like a zombie. No emails, no blogging, no RSS feeds. I open the application and start working. I don’t even give myself time to think why I don’t want to do it or why I want to do the other things instead.
Money too is a great motivation, especially if you’ve taken an advance. Once you have taken an advance (I charge a 40% up front) then you feel committed, and hence, motivated. No matter how much you hate it, you know that it is important for the client and by not completing the project on time or before time you are not only sullying your own reputation but also holding back your client.
Tarique Sani
July 6th, 2007
Most often the dread is because of the fear of not being able to deliver what was promised to the client. The other reason for dread is the ‘never ending project’ which was quoted on the project basis rather than per hour basis.
The first is easily solved by breaking it into small bits and keeping at it…
The second you have to ultimately take a call…
kristen
July 6th, 2007
Ugh–so that’s what it’s called. Geez, sometimes i feel like everything is a dreaded project–yet, I love what I do. Another great article:)
Christopher Humphrie
July 6th, 2007
Thanks for these tips!
Sure, they may seem obvious when you read them here, yet are nice to be pointed out and remember.
I’ll be sure to save them. I’ve been programming professionally for over 10 years and still struggle with said projects.
Jen / domestika
July 6th, 2007
A timely post, Leo! Today, according to this list, my current dreaded project is at Step 4 - Unplug: always the challenging one. Amrit’s comment has good advice - the point about plunging right into it, first thing in the morning. Once I start checking emails and feeds, half the day can dissolve without anything much getting ‘pounded out’!
Gloria Hildebrandt
July 6th, 2007
Great article! Right now I’m checking blogs instead of getting back to one of the two big articles that are due next week. But chipping away at something big helps to break it into manageable pieces. Suddenly you’re off and producing at a good rate. But email & blogs & other social media are hugely distracting and time consuming.
A Tentative Personal
July 6th, 2007
What helps me is having a detailed list of things I need to tackle and once I have that written down … I visualize each thing and start tearing them apart. Sooner or later, I’m done with the project.
Shawn
July 6th, 2007
Well said! Very useful info, regardless of whether or not it’s actually currently being implemented or not - good to be reminded of.
Kishau
July 6th, 2007
Great tips! Number 4 is my personal favorite … I have allocated ‘no contact’ zones during my workday where I unplug entirely. There’s nothing worse than plugging away on The Project From Hell, than plugging away and getting a phone call or email containing a less worisome and supposedly “urgent” task. You always want to work on anything, but the Dreaded Project.
William Profet from
July 6th, 2007
Great tips. I have invented most of them during the long nights in front of the computer, while writing the next piece of PHP code. :)))
Regards,
William
Ratnakar
July 7th, 2007
Thanks for very useful tips.I AM GOING TO TRY THEM AND LET U KNOW .
Trzl
July 11th, 2007
Thanks,. I actually have 2 dreaded projects 1 overdue and 1 due tommarow. I plan to begin using this technique right about….
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