Are Your Clients Hanging by a Thread?
Kristen Fischer
I got to thinking this week about a client that has been hanging on by a thread. Dangling, if you will.
This client seems to dangle because, as one of my steady jobs, my hours have steadily decreased over the past six months. Still, they insist there will be more hours. They also admit they’ve changed some internal processes and don’t need me to put in as many hours.
On many occasions, I have thought about dropping the client. Sometimes to beg for hours is a drag, and I can spend more time submitting an invoice than I do on actual work for them. Still, I’ve hung on–just like they have to me.
But what do you do when a client hangs on like that? Just the mere mental reminder that the client is on your roster can be stressful. Or you may not want to take on another project because they’ve promised you work, or you swear that this will be the week they give you that big project you’ve been waiting for.
You know, after a while you harden up a little (at least, I have). It doesn’t make me a freelancer who doesn’t care, it just makes me a little more business savvy.
Here are some tips for dangling clients:
Talk to the client. In my case, I explained that I needed a certain number of hours with them or I’d need to get another job. I explained that I still wanted to work for them. In my case, the dangler understood and wound up retaining me. Hours still suffer so now they know to ask if I’m busy with something else, as opposed to when I was more of a part-time employee and they just gave me assignments.
Don’t burn bridges. I’m a big believer in this. Even though I thought about dropping this client, I realized that there was no reason to do so. If the gig is that much of a pain, you may not want to give an explanation for leaving, but do it politely.
Take it in stride. Okay, so my hours dropped with that client. I was smart enough to get another steady client that paid even better. Always have a pipeline of more work. Let’s face it–departments get restructured, clients find new talent, things go awry. That’s part of the game, and can be a huge blessing in disguise.
Kristen Fischer is a freelance writer living in New Jersey. Her first book, Creatively Self-Employed: How Writers and Artists Deal with Career Ups and Downs is available at www.creativelyselfemployed.com.



















Amrit Hallan - Conte
September 18th, 2007
I think it also depends on how seriously that client takes your time. He or she must understand that hours for you in this case is money you make per hour, and if you were not waiting for their work you could be spending those hours productively (not necessarily in terms of money, though). So you have to think whether you are hanging in there just because they currently don’t have work for you but consider you an important part of your team or it doesn’t really matter much to them. If it is the former case, I think you should politely move on.
Martha Retallick
September 18th, 2007
I’ve had quite a few danglers. The trick is to take this dangling act as a sign to find fresh, new clients. So, start picking up the phone and calling that leads list you’ve been meaning to get to. Now is the time.
kristen
September 18th, 2007
Right on, Martha–that’s it. I try to retain the danglers and let them know I’m there. But I’m always looking for the next client.
Jon
September 18th, 2007
Well said. nice article.
Jeff
September 18th, 2007
Great article on a great topic!
I’ve had a few danglers over time, the lion’s share of which I’ve either been able to successfully renegotiate the terms of our arrangement or cordially move on.
In one recent case, however, I began to suspect that a client for whom I was supposed to do an entire Web site build, content redevelopment, ongoing maintenance and consulting was beginning to let me “dangle.” I was well into the design and technical development phase and had even been paid a decent amount for work to that point. Then, well, they sort of just stopped calling me back. Despite my best efforts to get in touch, I could tell I was being pushed to the margins of their internal creative process (side note: my original contact with this company moved on to a new job, which made me feel a bit vulnerable to begin with).
Today I happened to check their site to see if they had used any of my work, which according to our contract, is their property despite the fact that I hadn’t seen the project to completion. Turns out, they’ve decided to go with a totally different design (which frankly is NOT as good as mine — and I don’t even consider myself to be a particularly brilliant designer, as most of my work falls within the realm of content strategy and development), and have implemented a totally different backend solution from the one that I suggested. Furthermore, whoever coded the front end portion of the site used, to say the least, questionable practices in doing so (old school table layouts, etc).
My first reaction was to call them up and demand to know which of their employees’ teen-aged kids had low-balled me on the fees (what else could it have been, right?). But the more I thought about it, the less sense that seemed to make. Still, I would be interested to know exactly what happened and patch things up if necessary. This particular company had been one of my best clients since I began my freelance business more than two years ago, and the feedback I received on my work (including this particular project, up until they dangled me), was always very complimentary. So I was pretty shocked when they cut me loose in such a rude and seemingly arbitrary way.
Apologies for the long sob story, but it brings me to my question: what do you all think I should do? Should I try to call them or just let it all slide? And what do you suppose could have happened?
lornadoone
September 18th, 2007
My partner and I have a similar problem with one of our clients. It’s hard to walk away, as we have personal relationsip with them, too. We struggle a bit with how to put our foot down without alienating a group that has potential to offer us some really big projects.
Stephen Tiano
September 18th, 2007
I would think you always want to be prospecting for new and better clients so there’s never a question of whether you can afford to drop a “dangler”.
Stephen Tiano
Book Designer, Page Compositor & Layout Artist
kristen
September 19th, 2007
There are no right or wrong issues on topics like those I write about. It’s easy to say “drop the client” but it’s not always as feasible, ya know?
Jeff I would put one more effort in. Call or write. Say you’d like to know if they need your services or not. Then you could ask what happened (make sure you talk to the contact giving you all the positive feedback in the past!)
See if there’s anything you can do. Tell them you enjoy working with them and want them to be satisfied with the work and can always work with them to make things just right.
If they don’t seem interested, get your scissors out and cut ties.
Just my 2:)
Jeff
September 20th, 2007
kristen,
I think you’re right; I’ll give them another shout, if for no other reason than to figure out what happened.
Thanks for your advice everyone.
Jeff
Bob
September 21st, 2007
Jeff,
There are two constants at work here:
1. We all work for money.
2. Everyone wants something for free.
When a client leaves you dangling you’re not making money. Find another client. Let the first client know you’ll schedule them in when you can, given you’ve had to take on other work.
If the client wants your immediate attention on demand then they need to pay a *retainer*, not an hourly fee. Think about billing like a lawyer: the client is paying you for access to your expertise, and you are billing them hourly against that retainer, which OBTW you collect in full in advance. Once they’ve paid you they’ll use you, believe me. After a while they won’t even think twice about it, since you’re going to convince them that the level of experience you’ve built up with their projects is an investment, not a sunk cost, from their perspective.
Its hard to stop thinking like an hourly employee, but truthfully, you’re not grinding out the same old product on the assembly line, now are you? You’re creating something of value for a client based on your years of hard-won knowledge, experience, and expertise, which they didn’t pay you for while your were building that up, so they pay for it now.
Be nice, give them a small freebie every once in a while, but never, ever apologize for charging anyone for access to your creative capabilities.
Jeff
September 26th, 2007
Bob:
Right on.
I put a call in but haven’t heard back. Since I wrote last, I submitted to the doldrums of office life and accepted a full time job — started last week, so if I don’t hear back from this client, I’m not going to beat myself up over it. Still, I’m interested to hear what they have to say.
Thanks all,
Jeff
xztheericzx
November 8th, 2007
i’m eric. joining a couple boards and looking
forward to participating. hehe unless i get
too distracted!
eric
Rymjquon
December 6th, 2007
u
u
oOgerryOo
December 14th, 2007
Hey,
I’m oOgerryOo.
Just saying hey - I’m new.
cifscreaxia
January 23rd, 2008